Time is the most valuable resource in growing your small business. Unfortunately, a lot of business owners struggle with time management. They try to accomplish so much in a short amount of time that it affects their productivity and results in mental burnout.
And that’s why good time management is important. Not only will it able you to solve problems efficiently (without impacting day-to-day operations) but it will also provide extra time to stay productive and deliver products/services on time.
As a small business owner, you should consider cultivating a workplace environment that values time management.
Here are 6 time management tips to increase your work productivity:
1 – Identify your priorities
As the owner of your business, you should use a ranking system to determine the most important tasks in the short, medium, and long-term. Knowing what is important is key to accomplishing the tasks that have tight deadlines or high importance, and delegating the tasks that are eating up your time.
You can begin by asking yourself, “what needs to be done by the end of the day, today?” Then create a list and rank the items from most to least important. This way, if an urgent task comes up, you can be sure that the most important tasks have already been done.
2 – Employ a great team
Jim Collin’s “first who” theory revolutionized management thinking when he proclaimed that finding a high quality and motivated team is of primary importance in determining where a business is headed. This allows you to spend less time monitoring and re-training and will allow you to develop a corporate culture of vision and productivity.
3 – Delegate frequently
This requires high-quality employees (as mentioned in the previous tip) who are well-trained and can be trusted to operate efficiently without your supervision. This way, you can delegate lower-priority tasks to your team of employees, and your focus on more high-impact tasks. It is also a great way to motivate your employees by increasing their responsibilities and challenges. Furthermore, delegating adds flexibility to your schedule, which is key for handling any unexpected changes.
4 – Develop a schedule, and stick to it
There are various easy-to-use apps to aid in scheduling. Anticipate day to day changes, but don’t be afraid to say no. Trying to make time for everyone’s requests will only leave you mentally burnt out, behind schedule, and giving less than 100% mental effort to each daily task. By planning ahead and developing a detailed schedule, you will save time and unnecessary stress. Establish your goals from the beginning and start working on a set timeline to meet them.
5 – Minimize distractions
Any type of distraction can sway your daily business plan. Everyone wants to talk to you! So it’s very important to control your business environment by restricting access. Also, avoid personal distractions like reading emails and answering phone calls that are not timely. Trying to regain your concentration after a wasteful interruption wastes a great deal of your time that you could have been productive.
Therefore, the best thing to do is to lock your door and put your phone on silent or airplane mode for a few hours. The more distractions you avoid at work, the more work tasks you will complete for the day.
6 – Think Big
Often, when getting caught up in daily routines, business owners lose sight of the vision, long-term goals, and passion they have for their businesses. It is important to often revisit your company’s long-term goals, and remind your team what the vision of your firm is. This enhances your passion and re-focuses your efforts on areas that are key for your business to grow.
You should be able to identify the majority of your daily tasks and ask yourself if what you are doing is enhancing your goals. But if not, adjust! You are ultimately the strategic visionary of the firm, and your activities should reflect this.
Software for time management
You can make time management much easier by utilizing helpful tools. There are many softwares out there. There is the employee time tracker app that allows you to manage your staff schedule seamlessly. The employee time clock app allows you to manage your staff schedules straight from your smartphone or desktop.
By tracking time on a shared platform, you are demonstrating transparency and teamwork to your employees. You can then easily manage your employees’ schedules, assign tasks, and ensure that they know exactly what is expected of them. This way everyone pulls their weight equally.
Operating a small business is no easy task – and managing your time can be hard. However, by following these steps you can realign yourself with your goals, and stick to what you’ve set out to accomplish.
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